Bid Questions

Provide the following company and contact information.

Proponent Name Indicate legal name and any advertised/ d.b.a. names for the past 10 years
If the Proponent is a partnership or a joint venture, the name of the partnership or joint venture
GST Registration Number (if no GST registration number is provided, will be considered as not registered for GST):
Name of Representative:
Title of Representative
Email of Representative
Phone Number of Representative

Statement of Qualifications

Provide sufficient information that demonstrates the Respondent’s experience, reputation, capacity, and availability of resources, including the ability to meet Requirements of this RFEOI, qualifications and competencies, track record, references of current and former clients for types of services described in this RFEOI.

	Response  *
Provide a corporate profile of the Respondent’s organization outlining its history, philosophy, programming expertise and target market.
Describe Respondent's experience managing cultural operations and/or facilities similar to the Minoru Chapel.
List out any programming partners (sub-contractors) you will use to deliver the Services and describe their experience working with cultural operations and/or facilities similar to the Minoru Chapel.
Financial Stability: Provide a brief statement confirming your organization’s financial capacity to undertake this project, including: -Years in operation; -List out any bankruptcies, lawsuits, and/or financial liabilities; and      -Provide a brief statement confirming your financial stability and confirm that audited financial statements can be provided upon request.
State any additional comments about the Respondent's experience, current staffing levels (capacity), resources and/or further information relevant to the procurement of the Services.

Range of Services and Programming

Responses should include complete information pertaining to the Respondent's approach to delivering the Services.

	Response  *
Core Services: Describe the full range of services offered by the Respondent and explain how the proposed services will meet requirements and fulfill objectives.
Creative Programming and Public Access: The City seeks Respondents who can deliver an innovative operating model that maximizes public access to the Chapel and supports its role as a vibrant community asset. Describe your proposed approach, including: -provision of wedding services and other ceremonies, including celebrations of life; -strategies to maximize public access and community use; and -proposed cultural and/or community programming appropriate to the Site. Include details of any innovative business models, partnerships, or programming approaches that support these objectives.
Marketing & Promotion: How will you attract weddings, celebrations of life and other events?
Booking & Intake: How will you manage client inquiries and contracts?
On-site Coordination: What is your process for managing day of logistics?
Reporting Capability: Describe the tools and format you will use to provide the City with monthly/quarterly reports on usage, attendance types and revenue.
Heritage Preservation: Describe your specific protocols for protecting the site's heritage features.

Team Composition

Provide details of the core key team members. For each identified individual, describe their role, relevant skills, qualifications, and experience, and explain how their expertise aligns with the project requirements. If any key roles have not yet been filled, please describe your strategy for filling those positions, including the expected timeline.

Team Personnel	Team Member 1 *	Team Member 2	Team Member 3	Team Member 4	Team Member 5
Full Name
Title
Brief Description of Team Member’s Role
Years of Experience
Detail experience directly relating to venue management.
Indicate each team member’s expected time commitment to this project and list any similar active or upcoming projects they are involved in.
Other details relevant to describing the individual’s qualifications.

Past and Current Projects

List a minimum of three (3) similar service contracts completed and ongoing over the last seven (7) years that directly relate to the services outlined in the RFEOI.

	Project 1  *	Project 2  *	Project 3  *	Project 4	Project 5
Company
Reference Name
Reference Title
Reference Phone Number
Reference Email
Reference role with respect to the Past Project.
Date Commenced
Date Completed
Contract Value
Describe the past Project and provide a list of services performed.
Describe roles and responsibilities performed by the Respondent as well as the roles and involvement of the Company (your customer) with respect to the Service.

• Organizational Chart  (optional)
• Resumes  (optional)
• WorkSafe BC Clearance Letter  (optional)
• Insurance  (optional)

Addenda, Terms and Conditions

 

I/We have read and understood the No Lobbying clause in the Bid Document and agree to abide by it. 

I/We have read and understood the Professional Conduct clause in the Bid Document and agree to abide by it. 

I/We agree to be bound by the terms and conditions and have authority to bind the Corporation and submit this Bid on behalf of the Bidder.

As per the Relationship Disclosure clause in the bidding document, the Bidder shall declare any potential or actual conflict of interest that could arise from Bidding on this Bid. Do you have a conflict of interest?

  Yes       No    

The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document

Please check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. 

File Name	I have reviewed the below addendum and attachments (if applicable)	Pages
There have not been any addenda issued for this bid.