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| Bid Classification: |
Goods
|
|---|---|
| Bid Type: | RFQ |
| Bid Number: | 8581Q |
| Bid Name: | VoIP Teams Phones Purchase |
| Bid Status: | Awarded |
| Bid Awarded Date: | Tue Jul 7, 2026 (PDT) |
| Bid Closing Date: | Mon Jun 15, 2026 12:00:00 PM (PDT) |
| Question Deadline: | Fri Jun 5, 2026 12:00:00 PM (PDT) |
| Duration in months: | 60 |
| Negotiation Type: | Refer to project document |
| Condition for Participation: | Refer to project document |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
The City of Richmond (the “City”) is proposing to The City of Richmond is issuing this RFQ to source Microsoft Teams–certified VoIP desk phones to support its standardized, cloud‑based voice communications environment. Successful delivery of the product(s) in a timely manner brand new in the box. |
| Bid Document Access: | Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free of charge without registration. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. There is no cost to obtain an unsecured version of the document and /or to participate in this solicitation. |
| Trade Agreements: |
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Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA) North American Free Trade Agreement (NAFTA) |
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Awarded Summary
Award Summary – RFQ 8581Q: VoIP Teams Phones Purchase
RFQ 8581Q was issued through BC Bid on May 15, 2026, to procure Yealink VoIP phones and accessories required to support the City's migration from the existing Cisco phone system to Microsoft Teams Calling. The scope included the supply and delivery of 150 Yealink MP54 E2 phones, 30 Yealink MP56 E2 phones, and 20 Yealink EXP50 expansion modules.
The RFQ closed on June 15, 2026, and one quotation was received from CDW Canada Inc. Following evaluation, CDW Canada Inc. was determined to be the lowest responsive and responsible bidder.
Funding for the purchase is available within the approved 2026 Telecommunications Infrastructure Refresh capital budget (Account CY00100), supporting the City's ongoing implementation of Microsoft Teams-based telephony services.